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Use of AI and Automated Systems

UÀóÖ¦ÊÓƵ is required under section 5(2) of the Protection of Privacy Act (POPA) to advise individuals at the time of collection if there is any intention to input their personal information into an automated system to generate content to make a decision, recommendations, or predictions, such as an artificial intelligence, machine-learning or deep-learning system or technology (AI). UÀóÖ¦ÊÓƵ is also required to make reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure, or destruction of personal information.

If you intend to use AI, please follow UÀóÖ¦ÊÓƵ’s institutional policies and ethical guidelines around the use of AI:

  • Use AI ethically and in accordance with applicable laws and UÀóÖ¦ÊÓƵ’s Information Asset Management Policy, Acceptable Use of Electronic Resources and Information Policy, Research Integrity Policy, Student Academic Misconduct Policy and Student Non-Academic Misconduct Policy.
  • Use only the UÀóÖ¦ÊÓƵ approved secure version of  as it offers better security, privacy, and protection of data, and complies with UÀóÖ¦ÊÓƵ’s policies and standards. If you intend to use or acquire another AI platform, please follow the UÀóÖ¦ÊÓƵ .
  • Be cautious when using Level 3 or 4 confidential or personal information with an AI tool and ensure that you are familiar with the privacy best practices in the Legal Services Guidelines for the Software Acquisition Process.
  • Obtain consent directly from individuals prior to inputting or disclosing their personal information into an AI tool. For questions, please contact accessandprivacy@ucalgary.ca.
  • Ensure that the rights of creators are respected and that you have the appropriate written permission to input or disclose materials protected by copyright or other intellectual property rights into an AI tool. For questions, please contact copyright@ucalgary.ca.
  • Do not use an AI tool to make decisions that will have a serious impact on the rights of an individual, or that could have serious consequences for an individual’s life, education, career, dignity, or autonomy.
  • Be transparent and make sure to disclose when you use AI to generate information, reports, summaries, images, etc.