Third-party sponsorship
Learn about third‑party sponsorship, including how to apply, required documents and expectations.
Third-party sponsorship (TPS) applications must be initiated by the student with the sponsor's assistance. Students are responsible for submitting the TPS application and sponsors must provide the sponsorship letter and pay fees by the invoice deadline. Students must apply for TPS every term by the term fee deadline. Note: Application fees, deposit fees, group study program fees and late interest can't be paid by a sponsor.
Sponsorship letter deadline and penalties
Students must submit their sponsorship letter application through their Student Centre by the fee deadline. Applying before the deadline avoids late interest and holds stopping services. Late interest can't be invoiced back to the sponsor. Students are fully responsible for all unpaid fees, including administrative holds and late interest charges.
Information for students
The deadline to apply for sponsorship each term is the fee payment deadline. After the application is approved, the sponsor will receive an invoice with the amount required to pay.
Late interest or holds assessed due to late applications must be paid by the student.
The sponsorship agreement can’t include application fees, deposit fees, group study program fees and/or late interest charges.
Sponsorship payments are only accepted for active invoices that U֦Ƶ Finance sends directly to sponsors.
The following groups can't act as sponsors at U֦Ƶ:
- Private individuals
- Parents and other relatives
- RESP providers
Student responsibilities
As a student engaging in a third-party sponsorship, you must:
- Request a sponsorship letter from your sponsor.
- Upload your sponsorship letter to your Student Centre using a Service Request. You must do this each term by the fee deadline. You're responsible for any late fees or account holds if it’s submitted late.
- Check the sponsorship link in your Student Centre to make sure your sponsor pays U֦Ƶ within 30 days of being invoiced.
- Pay any unpaid fees if the sponsor doesn't pay within 30 days of being invoiced.
- Pay any fees the sponsor chooses not to pay in full by the term fee deadline. This includes any prior unpaid balance and/or late interest. You're accountable for holds, late interest and collections activity due to sponsor non-payment.
- Provide any information the sponsor requests from you. This includes proof of enrolment, transcripts, receipts and so on.
Steps for students
To apply for third-party sponsorship, your sponsor must provide you with an official sponsorship letter. The letter must be on company/official letterhead and include the following:
- The sponsor’s name and contact details.
- Your name and U֦Ƶ student ID number (UCID).
- The academic term(s) the letter is covering, up to one calendar year.
- The dollar value being sponsored, including a list of the specific fees that are covered.
- State that the sponsor will pay your tuition fees, general fees and all optional fees. You must pay any fees that your sponsor doesn’t include in the letter.
- Note: Sponsors can’t pay application fees, deposit fees or late interest charges.
- The signature of an authorized representative from the sponsoring organization.
Note: Sponsorship letters can’t include conditions the student must meet for the sponsor to pay term fees. If the letter includes such conditions, the application for a third-party sponsorship may not be approved.
If your sponsor needs a confirmation of registration letter to issue your sponsorship letter, you must give it to them.
You must upload your sponsor letter through a service request in your Student Centre. This must be complete by the fee payment deadline.
How to upload your sponsor letter guide (pdf)
If you submit a sponsor letter after the sponsorship deadline, your account may receive fee notices or late interest charges. You're responsible for paying these fees.
When your sponsorship is approved, you'll see information under the Sponsorship link in your Student Center. Your account will be adjusted before the fee payment deadline.
You're responsible for checking that the sponsorship details are correct. You must also pay any fees that aren’t covered by the sponsorship agreement by the fee payment deadline.
As part of the sponsorship application, you agree to share tuition and fee information with the sponsor only. If the sponsor needs additional documents, they can only request them from you.
By accepting a sponsorship agreement, you allow U֦Ƶ to share fee information with your sponsor. Only tuition and fee amounts will be shared. Your course registration and transcript details won't be shared.
You're responsible for checking your Student Centre sponsorship link and ensuring that the sponsorship details are correct.
Be sure to follow up with your sponsor to ensure your invoice has been paid. You must pay any fees that aren’t covered by the sponsorship agreement by the fee payment deadline.
Information for sponsors
Sponsors are organizations who pay a student’s fees in full. They include government agencies, companies, First Nations/Métis/Inuit groups, or other organizations. Some exceptions apply.
Sponsors receive an invoice for the agreed-upon charges listed in their sponsorship letter. The invoice arrives after the term fee deadline.
The following aren't eligible to serve as sponsors:
- Private individuals
- Parents and other relatives
- RESP providers
Sponsor roles and responsibilities
As a sponsor engaging in a third-party sponsorship, you’re responsible for the following:
- You must provide the student with a sponsorship letter before the term begins. The sponsorship agreement can’t include application fees, deposit fees, group study program fees and/or late interest charges.
- You must request required information directly from the student. This includes transcripts, course information and receipts.
- You must issue payment to U֦Ƶ within 30 days of receiving an invoice. If payment isn’t received within 60 days, the invoice may be cancelled. The student's account may then be subject to an account notice and late interest charges.
- Sponsor accounts must remain in “good standing.” To be in good standing, all outstanding invoices must be paid within 30 days of the invoice date. If an invoice is unpaid after 30 days, the sponsor account will receive a negative service indicator. This may prevent current/new sponsorship applications from being approved. It may also impact your ability to sponsor students in current and future terms. Students are notified of this risk within the sponsorship link in their Student Centre.
- You must issue any tax forms directly to the student. For information on tax receipts, please view our 貹.
Steps for sponsors
To apply for third-party sponsorship, a sponsor must provide the student with an official sponsorship letter. The letter must be on company/official letterhead and include the following:
- The sponsor’s name and contact details.
- The student’s name and U֦Ƶ student ID number (UCID).
- The academic term(s) the letter is covering, up to one calendar year.
- The dollar value being sponsored, including a list of the specific fees that are covered.
- State that you’ll pay the student’s tuition fees, general fees, and all optional fees. Students must pay any fees that you don’t include in the letter.
- Note: Sponsors can’t pay application fees, deposit fees, or late interest charges.
- The signature of an authorized representative from the sponsoring organization.
NOTE: Sponsorship letters can’t include conditions the student must meet for the sponsor to pay term fees. If the letter includes such conditions, the application for a third-party sponsorship may not be approved.
Student uploads the sponsor letter through an application in their online Student Centre. This must be complete by the term fee deadline.
When your sponsorship is approved, you'll see information under the "Sponsorship" link in your Student Centre. Your account will be adjusted prior to the term fee deadline.
The student is responsible for checking that the sponsorship details are correct. They must also pay any fees that aren’t covered by the sponsorship agreement by the term fee payment deadline.
If a student submits a sponsor letter after the sponsorship deadline, their account may receive fee notices or late interest charges. The student is responsible for paying these fees.
Invoices are issued to sponsors after the term fee deadline
After the sponsorship application is approved, sponsors will receive an invoice by email. The invoice will arrive after the term fee deadline, if the student applied before the sponsorship deadline.
As part of the sponsorship application, the student agrees to share tuition and fee information with the sponsor only. If you need additional documents, you must request them from the student directly.
For any questions/concerns regarding the issued invoice, please contact UC Finance through UService.
The preferred method of payment is electronic funds transfer (EFT). ETFs must be sent to U֦Ƶ Accounts Receivables. Payment instructions are on the sponsor invoice.
U֦Ƶ also accepts cheque or money order payments. Make the cheque/money out to The University of ֦Ƶ and mail it to
֦Ƶ
Accounts Receivables
MacKimmie Tower, 9th Floor
2500 University Drive NW
֦Ƶ, Alberta T2N 1N4
Sponsors have 30 days from the invoice date to pay fees directly to U֦Ƶ. After 60 days, the invoice may be cancelled. Learn more about keeping your sponsor account in good standing.
Payments made to U֦Ƶ on behalf of a student without an approved third party sponsorship are treated as an external agency payment, not a third party sponsorship.